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Estimate template

Handyman Estimate Template

A clear, written estimate protects you and the customer from misunderstandings about scope, price, and what happens if the job changes. Here's a template you can copy, plus a completed example.

This is a practical business template, not legal or tax advice — check local requirements for contracts, licensing, and invoicing in your area.

What a good handyman estimate includes

  • Customer and job information — name, contact, service address, date
  • Scope of work — a plain description of what will be done
  • Labor — estimated hours and rate, or a flat labor price
  • Materials — itemized where possible, or a materials allowance
  • Travel or service-call fee, if you charge one
  • Taxes, where applicable in your area
  • Estimate expiration — a date after which the price may change
  • Assumptions and exclusions — what the price assumes, and what it doesn't cover
  • Change-request terms — what happens if the scope grows once work starts

Copyable template

HANDYMAN ESTIMATE Estimate #: ____________ Date: ____________ Valid until: ____________ CUSTOMER Name: ____________ Address: ____________ Phone / Email: ____________ SCOPE OF WORK ____________________________________________ ____________________________________________ LABOR Estimated hours: ______ × Rate: $______/hr = $______ (or flat labor price: $______) MATERIALS Item Est. cost ____________________ $______ ____________________ $______ Materials allowance (if not itemized): $______ TRAVEL / SERVICE-CALL FEE: $______ TAX (if applicable): $______ ESTIMATED TOTAL: $______ ASSUMPTIONS & EXCLUSIONS - ____________________________________________ - ____________________________________________ CHANGE REQUESTS Any work outside the scope above will require a written update to this estimate before proceeding. Customer approval: ____________ Date: ____________

Completed example

HANDYMAN ESTIMATE Estimate #: 0142 Date: 09/11/2026 Valid until: 10/01/2026 CUSTOMER Name: J. Alvarez Address: 118 Fernwood Dr Phone / Email: jalvarez@example.com SCOPE OF WORK Replace two leaking bathroom faucet cartridges; reattach loose kitchen cabinet door (upper left). LABOR Estimated hours: 2.5 × Rate: $65/hr = $162.50 MATERIALS Faucet cartridges (2) $38 Cabinet hinge $9 Materials allowance: — TRAVEL / SERVICE-CALL FEE: $25 TAX (if applicable): — ESTIMATED TOTAL: $234.50 ASSUMPTIONS & EXCLUSIONS - Assumes existing plumbing shutoff valves function normally. - Does not include repainting or drywall repair if needed behind the cabinet hinge. CHANGE REQUESTS Any work outside the scope above will require a written update to this estimate before proceeding. Customer approval: ____________ Date: ____________

Estimate vs. quote vs. invoice

DocumentWhen it's usedHow firm is the price
EstimateBefore the full scope is knownApproximate — may change once the job is assessed
QuoteOnce scope is clearFirm — a commitment to the stated price
InvoiceAfter work is completedFinal — reflects what was actually done

For requests that clearly match a service you've already priced, Krewly's handyman setup can draft an accurate quote from your rate card automatically. For anything unclear — most real handyman jobs — it flags the request as needing your own estimate instead of guessing.

Common questions

What's the difference between an estimate, a quote, and an invoice?

An estimate is an approximate figure given before you've fully assessed the job. A quote is a firmer number you're committing to once the scope is clear. An invoice is the bill sent after the work is done, based on what was actually completed. Many solo handymen use "estimate" and "quote" loosely, but it's worth being consistent with your own customers about which one they're getting.

How long should an estimate stay valid?

Most handymen set a 15–30 day expiration, since material costs and your schedule availability can shift. Stating an expiration date upfront avoids an awkward conversation if a customer tries to accept an old estimate months later at outdated pricing.

Should materials be itemized or included in one price?

Itemizing materials separately from labor makes it easier to explain a price change if the job scope shifts, and it's more transparent if a customer sources their own materials for part of the job. A single bundled price is simpler but harder to adjust cleanly mid-job.

What should I do if the job turns out bigger than the estimate?

This is what a change-request section is for — noting upfront that anything beyond the described scope will need a written update before you proceed, so there's no dispute later about what was agreed to.

Quote clear jobs automatically, flag the rest

Krewly matches requests that fit your rate card and quotes them instantly — anything unclear gets flagged for your own estimate, never a guess.

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